Many Transport ERP (Enterprise Resource Planning) systems do their best to keep up with the speed at which modern technology advances. It inevitably results in updating the business activities of certain aspects of their infrastructure.
It means that they need to change their ERP for transport. Most times, simply adjusting the system is not possible. Changes have already made the current model entirely obsolete, so it becomes more logical to replace the system entirely. The current ERP system has outlived its usefulness.
From a technical point of view, transport ERP can be quite good, but every company in the world has its place in the market. And in the market, there is always competition and a desire to be and stay on top.
A competitor who changes the way they work, which has a lasting effect on their progress, can motivate other companies to do the same. When that happens, it may be necessary for a company to change its rules and rewrite them. It takes place as often as a transport ERP system is being changed because of technological advances. Creativity and innovation arguably drive businesses forward more than technology does.
Companies must not base their operating decisions entirely on technology or on what their competitors do. But this can help them be aware of both and give top priority to each of them. Sometimes making a change for another change is a bad idea. A competitor’s new strategy may come under attack, and advancement in ICT may not be what the Holy Grail originally seemed to be.
Avoid These Errors With Transport ERP System Integrations
So, what can we do to reduce damage once we decide to improve our ERP system? Let us imagine that modernising our company ERP is now essential. Something we need to do is to continue trading effectively. Here are six ways we can avoid common risks.
Step 1 – Establish the Roles
The first step in updating our transport ERP system is the most visible. It requires selecting the most suitable partner to control the project and inter-grade the system. This can be a project manager from within the organisation or an integration partner from outside the company.
There is no right answer here. Some companies have team members superbly suited for this role. However, the best thing is not to hire externally. It is not so important who the company will choose. More significant is that they need to have a complete understanding of the company’s processes, needs, and values.
Step 2 – Planning Before Implementation
The second stage is to map out the project. In this stage, we make sure all involved to be familiar with the changes that follow. They need to know when they will be, and what they will bring for all involved. SMEs can be informed and responsible for specific parts and delivery dates.
They also need to arrange regular progress meetings. During these meetings, they can inform the rest of the team about their individual tasks. Or make sure certain milestones are set ahead of time.
Step 3 – Compatibility
The third step involves compatibility checks and making sure each application can coexist with every other. The new ERP system will need to be compatible with the company’s CRM and the various processes connected with it.
Most businesses use different IT systems, and some may not need to be compatible with others. However, this is essential for introducing a new transport ERP system. This is the stage where we need to identify and resolve these problems. Of course, it is not impossible, but it will be much more difficult.
Step 4 – Testing
Once the compatibility of each system and the transport ERP is established, the overall testing can begin. This stage is essential as it is the first time the new ERP system will be used. In this stage typically occur bugs and problems. That is why the stage exists. It is a safe environment to identify and resolve all issues.
It is also okay for this stage to be completed multiple times. There is nothing wrong with many tests being conducted until the system works the way it is supposed to work.
Step 5 – Documentation
We need to document every stage of the transport ERP system change. One day we may need to change the ERP system may again, and this information will be crucial to those involved in the project. This is the stage where we make sure all these documents are well organised with no gaps. We need to record the entire process.
Step 6 – Final Testing and Roll-out
In this stage, we identify and resolve any last concerns before the official roll-out of the company’s new transport ERP. It may be necessary to repeat Step 4 if significant work still needs to be made.
But by this stage, most of the main complications will have been smoothed out, and the project should be close to completion. We may identify some final issues, but we can always improve them. Remember that you should not commit to rolling out if the project is not ready. But if you think that it is ready, then congratulations.
You should never underestimate the complexity of an ERP implementation as the process needs the watchful coordination of people, processes, and systems. However, with perfect expertise and excellent process organisation, you can remove the problems and clarify the complexities.
Remember that support from a skillful ERP manager is very important. If you own a medium-sized company, you need to know that good planning, experience, and a perfect ERP provider are crucial factors in the selection process.
You need an experienced partner who has already done all this before to help you successfully resolve every obstacle along the way. Do not forget that transport ERP improvement is an ongoing process for any company.