Infocomm has one of the most innovative solutions for Warehouse Management Applications. That supports all stages of automation and integration. We understand that warehousing operations can be big or tiny. That is why our unique program for WMS System is simple to use. 

It is completely customisable and can be customised to meet your company’s needs. The inventory management process is often complex. Exceptional professionals often notice that when dealing with constantly compounding data, Excel, Microsoft’s popular spreadsheet software, comes with some technical limitations. Why choose WMS System tools for your inventory tracking? Below, we’ll discuss this critical issue. 

warehouse management

Advantages of Excel for Inventory Management

After the Microsoft Office suite appeared on the market, some things have changed. Excel has been, unquestionably, the most used spreadsheet program. Unsurprisingly, it is also the first option of several firms, businesses, and organisations. Several characteristics can be attributed to this awesome popularity.


There are no extra costs for using Excel beyond the purchase of a license for Microsoft Office. And no matter if it is for personal or professional use. Therefore, relative to other alternatives, the investment needed by a company, corporation, or organisation is considered minimal for a stock management system. 


Excel provides incredibly user-friendly functionality. You can perform calculations involving multiple cells with one simple manoeuvre, reorganise a table (moving rows or columns), or fuse some data. You may input, evaluate or compare all data relevant to inventory warehouse management from a single table. 


Multiple pages do not need to be consulted, making the famous Microsoft alternative extremely user-friendly. Using Excel for warehouse inventory management comes with another important advantage. You can reorganise every part of a spreadsheet thanks to its different formatting choices. 

Disadvantages of Excel for Inventory Management Instead Of A Warehouse Management System

There are some attractive advantages of using Excel for inventory management. Nonetheless, this program has many big drawbacks. Professionals may be encouraged to pursue other solutions such as a WMS system, following the below data. 

Sharing Information

Sharing Excel tables in some circumstances can turn into a real headache. Particularly this is the case when you use them to manage multiple warehousing management systems inventory. Saving files in the cloud can make up for this disadvantage in part… but not entirely! 

Manual Input

All the more explanation that the document owner wants to update the document themselves to make all changes available to other users. Complementary tables also need to be generated by users. However, manually fusing several files is tedious for a company, business, or association. This method requires intensive communication. As a consequence, inventory control is not up to date and cannot be deemed effective.

When using Excel for inventory management, it is important to manually enter each data point in question, which will come as no surprise to Internet users. That said, erroring is human… and imprecise stock management knowledge eventually leads to disorganisation! A few sloppy manipulations can also compromise or delete data in other situations. A WMS system eliminates this issue

No Automatic Updates

Losing this data directly inhibits a company, corporation, or organisation’s activities. Also, Excel lacks a traceability feature for data. This downside makes it hard for erroneous inputs to be detected. Multiple updates related to sourcing, material usage, and product distribution include warehouse management of inventory. 

Therefore, a substantial “time investment” is needed to monitor each new operation to minimise the risk of error. This is undoubtedly one of the most crucial factors for professionals seeking to implement WMS System software within their business, corporation, or organisation. 

Consider Implementing WMS System

Without real-time alerts, it’s hard to get an overview of inventory management. Such monitoring is ultimately hampered by sharing Excel files between specific departments. The resulting lag time stems from the need to update knowledge that is “out-of-date.” You cannot benefit from any compatibility with other applications, like accounting software if you handle your inventory using Excel. The cost of product flow cannot be estimated instantaneously (for lack of attachments). 

This software won’t be the perfect solution because of the complexities of using Excel for inventory management.

Consider implementing Warehouse Management System software inside your business, corporation, or organisation with this in mind. Its comprehensive and automated capabilities for inventory management would allow you to extend your professional activities.

It will help you better handle your inventory management by using WMS System tools. Choosing and integrating the uncommon WMS System software can seem complicated without detailed information. An aim comparison of the distinctive WMS System software and the renowned spreadsheet software from Microsoft shows a wide range of powerful advantages, such as: 

warehouse erp system
  • Comprehensive data integration reduces errors and optimises inventory security and tracking.
  • Automation of processes for inventory management-purchase requests, refills, etc.
  • Financial report management is an essential advantage and determining factor for many professionals.
  • Rapid, significant customer service enhancement


We have critically defined the benefits and disadvantages of using Excel for inventory management in this article. The information above easily supports the suitability of WMS System software for companies and organisations to monitor critical data. Indeed, software for enterprise resource planning has many advantages that begin with its implementation. 

To help you put your business plans to life, we provide an unbeatable WMS System solution. Our target? To point you towards the most effective solution, evaluate your priorities and the unique needs of your business, corporation, or organisation. Through the deployment of your WMS System program, we will direct you step by step, helping you to avoid potential pitfalls, all while ensuring a fast, successful implementation.